> ## Documentation Index
> Fetch the complete documentation index at: https://docs.ctrl-hub.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Managing files and folders

> Learn how to create, organise, rename, and manage document files and folders in your Ctrl Hub schemes.

<Info>**Target Personas:** Project Manager, Document Administrator, Scheme Owner</Info>

## Step-by-Step Guide

***

### Create a Folder

1. Navigate to **Governance > Schemes**
2. Select the scheme where you want to create a folder
3. Select the **Documents** tab
4. Select **Create Folder**
5. Enter a descriptive folder name, for example: "Project Plans", "Contracts", or "Approvals"
6. Select **Create** to finish

### Rename a Folder

1. In your scheme's **Documents** tab, right-click the folder you want to rename
2. Select **Rename** from the context menu
3. Enter the new folder name
4. Select **Save** to apply the change

### Upload Documents to a Folder

1. In your scheme's **Documents** tab, right-click the folder where you want to add documents
2. Select **Add new documents**
3. Select **Choose** and use your file explorer to locate the file(s) you want to upload
4. Select one or more files and confirm your selection
5. Select **Upload** and wait for the files to complete uploading to Ctrl Hub

### Understand File Name Handling

1. When uploading a file that already exists in the folder, Ctrl Hub automatically appends a number to create a unique name
2. For example, if you upload "ProjectPlan.pdf" again to a folder that already contains a file with that name, the new file becomes "ProjectPlan (1).pdf"
3. This ensures both versions are preserved with distinct names

### Move a File to Another Folder

1. In your scheme's **Documents** tab, find a file inside a folder
2. Right-click the file and select **Move to folder**
3. Select a destination folder from the list
4. Select **Move** to confirm the operation

### Delete an Empty Folder

1. In your scheme's **Documents** tab, right-click the empty folder you want to delete
2. Select **Delete** from the context menu
3. When prompted, confirm the deletion
4. The folder will be removed from your scheme

***

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