> ## Documentation Index > Fetch the complete documentation index at: https://docs.ctrl-hub.com/llms.txt > Use this file to discover all available pages before exploring further. # Update organisation document settings > Replace the document-settings sub-resource for an organisation: who is notified before a document expires, and how far ahead. The supplied lists replace whatever was previously stored. Thresholds are stored in ascending order. Each referenced team must belong to the organisation identified in the path. With no teams, nobody is notified. Requires the `document-settings:update` permission, granted organisation-wide. ## OpenAPI ````yaml /api-reference/openapi.yaml patch /v3/orgs/{org_id}/settings/documents openapi: 3.1.0 info: contact: email: support@ctrl-hub.com name: Ctrl Hub url: https://www.ctrl-hub.com description: > Ctrl Hub is the all-in-one platform for high-risk industries like utilities, construction, infrastructure, and renewables. We help teams manage everything from risk assessments and HAVS exposure to vehicle and equipment checks, with a guaranteed minimum of 200% ROI. license: name: MIT License url: https://opensource.org/licenses/MIT summary: An API for managing your compliance and risk posture termsOfService: https://www.ctrl-hub.com/terms-conditions title: Ctrl Hub version: 1.0.0 servers: - description: Production url: https://api.ctrl-hub.com - description: Staging url: https://api.ctrl-hub.dev - description: Development url: https://api.ctrl-hub.run security: [] tags: - description: | Actions are follow-ups assigned to users and teams, produced manually or by domain producers such as the data-capture workflow runner. name: Actions - description: | Audit events are the events that are logged by the system. name: Audit Events - description: | View the platform's health and availability. name: Status - description: > User-owned dashboards composed of cards on a fixed-slot bento layout. Cards come from a per-domain registry; the API stores their config as opaque JSON. name: Dashboards - description: > Copies of a mobile device's local database, sent by the operative on request so that people in their organisation can recover work that never reached the server. Kept for 30 days, and visible to people granted `device-backups:view` in the organisation each is filed against. name: Device Backups - description: > A record of documents the platform generated and handed over, retained as evidence of what was issued. `subject_type` says what kind of records an export covers, and it is what decides how the request is authorised: there is no export permission of its own, so if you can see the records you can export them. name: Exports - description: > Scheduled delivery of a saved query's results, as a CSV attachment or a summary email. Every run is retained with the file it sent, so what a recipient received stays retrievable. A report runs as the person who created it, under their own access. name: Reports - description: | Manage appointments for work to be carried out with your customers name: Customer Appointments - description: | Manage interactions you have with your customers name: Customer Interactions - description: | Manage accounts for your customers name: Customer Accounts and Contacts - description: > Competency: the assessments, training items, inductions and registrations an organisation requires, and the specifications that combine them. name: Qualifications - description: | Workflows allow you to automate your processes. name: Workflows - description: | Manage documents name: Documents - description: | Manage documents name: Folders - description: | Manage documents name: Document Reviews - description: | Manage feature configurations for an organisation. name: Feature Configurations - description: | Equipment are the physical assets that an organisation manages. name: Equipment - description: | The central cost register: time-versioned rate codes for material, labour, contractor and miscellaneous spend, used to cost work against the job hierarchy. name: Costs - description: > Locations are places an organisation manages, optionally classified by a location type. name: Locations - description: > Bulk loads of locations from an uploaded CSV. An import matches rows on the organisation's own `reference`, so re-importing a corrected file updates what is already there rather than doubling the population, and the import record is the audit trail for the whole load: the bulk write path deliberately emits no per-row events. name: Location Imports - description: | Manage your forms and their schemas name: Forms, Schemas and Categories - description: | Create and view form submissions name: Submissions - description: | View the roles available in the system. name: IAM Roles - description: > IAM role groups can be assigned to principals to manage authorisation centrally. name: IAM Role Groups - description: > Platform administrators look up the login identity held by the identity provider for an email address, with the Polis directory user and the user in this API, and delete an identity that no user holds. name: Identities - description: | Manage service accounts which can access the API programmatically. name: Service Accounts - description: | Manage bridges between organisations. name: Bridges - description: | Manage settings for an organisation. name: Settings - description: | Manage teams within an organisation. name: Teams - description: > Manage who manages whom within an organisation, and the manager roles that say what a manager may do for their people. name: Management - description: | Manage job roles within an organisation. name: Job Roles - description: | Manage users and accounts. name: Users - description: | Invite and manage invitations to organisations. name: Invitations - description: > IAM grants are the asignment of roles or permissions to principals to manage resource access. name: IAM Grants - description: | View the permissions available in the system. name: IAM Permissions - description: | SSO providers are the identity providers for an organisation. name: SSO Providers - description: | Whoami returns information about the currently authenticated principal. name: Whoami - description: | Your personal inbox. A notification is the thing you receive: an envelope that carries what happened to one or more channels. Email is one of those channels, the inbox is another, and this is where the ones delivered to your inbox are listed, read, saved and archived. name: Notifications - description: | Manage your images name: Images - description: > AI agent personas that synthesise data into role-specific intelligent briefings. name: Agents - description: | Briefings generated by AI agents, including reasoning traces. name: Briefings - description: > Organisations are the center point for most resources in the platform. Most other endpoints are subresources of an organisation. name: Organisations - description: | Permits managements, integrated with street manager. name: Permits - description: | Projects manage your work and governance. name: Projects - description: > Import templates allow users to save and reuse their CSV importer configuration as named templates. name: Import Templates - description: | Properties are the physical locations. name: Properties - description: | Search across schemes, work orders, and operations. name: Search - description: | Provides the API specification in JSON and YAML formats name: Specifications - description: | Streets are the physical roads. name: Streets - description: | Integration with street manager name: Street Manager - description: | Vehicles are the physical vehicles that an organisation manages. name: Vehicles - description: > Scheme contracts (also known as regions) group schemes allocated from the network to a contractor. name: Scheme Contracts - description: > Scheme shares allow you to share your schemes with other organisations across bridges. name: Scheme Shares - description: | Schemes are large programmes of work name: Schemes - description: > A Construction Phase Plan is the Principal Contractor's plan for managing health and safety on a scheme, under CDM 2015. Its risks are control measures written against the hazards on the scheme's Pre-Construction Information. Each section is owned by one duty-holder role. name: Construction Phase Plans - description: > A Pre-Construction Information pack is the Client's information about a scheme under CDM 2015, with its site hazards. A scheme has at most one. Each section is owned by one duty-holder role, and only that role can write it. name: Pre-Construction Information - description: > Site attendances record who was on site and when, whether or not they hold an account. There is no daily register resource: a day's register and who is currently on site are both queries over the attendances themselves. name: Site Attendances - description: | Work orders the component parts of a scheme. name: Work Orders - description: | Operations are the work to be carried out within work orders. name: Operations externalDocs: description: More documentation and resources url: https://docs.ctrl-hub.com paths: /v3/orgs/{org_id}/settings/documents: patch: tags: - Organisations summary: Update an organisation's document settings description: > Replace the document-settings sub-resource for an organisation: who is notified before a document expires, and how far ahead. The supplied lists replace whatever was previously stored. Thresholds are stored in ascending order. Each referenced team must belong to the organisation identified in the path. With no teams, nobody is notified. Requires the `document-settings:update` permission, granted organisation-wide. operationId: UpdateOrganisationDocumentSettings parameters: - $ref: '#/components/parameters/org_id' requestBody: $ref: '#/components/requestBodies/UpdateOrganisationDocumentSettings' responses: '200': $ref: '#/components/responses/GetOrganisation' '400': $ref: '#/components/responses/BadRequest' '401': $ref: '#/components/responses/Unauthorised' '404': $ref: '#/components/responses/NotFound' '500': $ref: '#/components/responses/InternalServerError' security: - Session: [] - OAuth2: [] - Cookie: [] components: parameters: org_id: name: org_id in: path required: true description: The unique identifier for the organisation. schema: type: string format: uuid example: c000c344-8847-47da-a091-32e75902d3b1 requestBodies: UpdateOrganisationDocumentSettings: required: true description: The document-settings for the organisation to update. content: application/vnd.api+json: schema: type: object required: - data properties: data: type: object required: - type - attributes properties: type: type: string const: document-settings attributes: type: object required: - expiry_threshold_days - expiry_recipient_teams properties: expiry_threshold_days: type: array description: > Lead times, in whole days before a document expires, at which its expiry is notified. Each is from 1 to 365, and none may repeat. An empty array clears the list. items: type: integer minimum: 1 maximum: 365 uniqueItems: true examples: - - 7 - 30 expiry_recipient_teams: type: array description: > IDs of teams within this organisation whose members are notified before a document expires. Only members who can read the document are notified. An empty array clears the list, and then nobody is notified. A repeated ID is stored once. items: type: string format: uuid examples: - - b234c567-8901-2345-6789-abcdef012345 responses: GetOrganisation: description: Get an organisation. headers: Content-Type: $ref: '#/components/headers/content-type' Content-Length: $ref: '#/components/headers/content-length' X-Request-ID: $ref: '#/components/headers/x-request-id' content: application/vnd.api+json: schema: allOf: - type: object required: - data properties: data: $ref: '#/components/schemas/Organisation' included: $ref: '#/components/schemas/OrganisationIncludes' - $ref: '#/components/schemas/JSONAPI' BadRequest: description: > There was an error with the request - this could be due to an invalid body, query parameters, or headers that were sent to the API. headers: Content-Type: $ref: '#/components/headers/content-type' Content-Length: $ref: '#/components/headers/content-length' X-Request-ID: $ref: '#/components/headers/x-request-id' content: application/vnd.api+json: schema: type: object properties: errors: type: array items: $ref: '#/components/schemas/Error' example: id: 98ca4a78-b66f-4234-9719-aaf832ee6669 status: '400' title: A validation error was encountered source: parameter: include meta: resource: wrong_value Unauthorised: description: Authentication failed headers: Content-Type: $ref: '#/components/headers/content-type' Content-Length: $ref: '#/components/headers/content-length' X-Request-ID: $ref: '#/components/headers/x-request-id' content: application/vnd.api+json: schema: type: object properties: errors: type: array items: $ref: '#/components/schemas/Error' example: id: 05fc9c8d-73b9-4697-9337-57f7a567a48f status: '401' title: You are not authorised to access this resource detail: In order to access this resource, you need the 'admin' role. code: AUTH.001 NotFound: description: The requested resource could not be found headers: Content-Type: $ref: '#/components/headers/content-type' Content-Length: $ref: '#/components/headers/content-length' X-Request-ID: $ref: '#/components/headers/x-request-id' content: application/vnd.api+json: schema: type: object properties: errors: type: array items: $ref: '#/components/schemas/Error' example: id: 7b4c8f12-3e9a-4d5b-8c6f-1a2b3c4d5e6f status: '404' title: Resource not found detail: The requested resource could not be found or does not exist. code: NOT_FOUND.001 InternalServerError: description: There was a problem handling the request on the server side headers: Content-Type: $ref: '#/components/headers/content-type' Content-Length: $ref: '#/components/headers/content-length' X-Request-ID: $ref: '#/components/headers/x-request-id' content: application/vnd.api+json: schema: type: object properties: errors: type: array items: $ref: '#/components/schemas/Error' example: id: fe9d9a69-f0a7-4fdc-bb2c-176027f316c5 status: '500' title: Internal Server Error detail: An unexpected error occurred on the server. headers: content-type: description: The content type of the response schema: type: string example: application/vnd.api+json content-length: description: The length of the response body in bytes schema: type: integer format: int32 example: 1234 x-request-id: description: >- An ID that can be provided when reporting bugs to help identify the issue schema: type: string example: 8470f56af4cf25e22be08e72c70dbbdc schemas: Organisation: type: object description: An organisation required: - id - type - attributes - meta properties: id: type: string format: uuid description: The unique identifier of the organisation. type: type: string const: organisations attributes: $ref: '#/components/schemas/OrganisationAttributes' meta: $ref: '#/components/schemas/OrganisationMeta' relationships: $ref: '#/components/schemas/OrganisationRelationships' OrganisationIncludes: type: array description: Related resources that can be included when an organisation is returned items: discriminator: propertyName: type mapping: nomenclature: '#/components/schemas/Nomenclature' oneOf: - $ref: '#/components/schemas/Nomenclature' JSONAPI: type: object description: JSON API response object required: - jsonapi properties: jsonapi: type: object required: - version properties: version: type: string description: The version of the JSON API specification examples: - '1.0' Error: type: object description: An error response properties: id: description: >- A unique identifier for this particular occurrence of the problem. If you encounter this, please provide us with the error ID and we can investigate it on our side. type: string format: uuid examples: - 05fc9c8d-73b9-4697-9337-57f7a567a48f status: description: >- The status code for the error. This might not match the HTTP status code if there are more that one errors to return with different status codes. type: string examples: - '401' - '500' title: description: A human readable title for the error. type: string examples: - You are not authorised to access this resource detail: description: >- Where there is more detail that we can provide outside of the title, we will provide it here. type: string examples: - In order to access this resource, you need the 'admin' role. code: description: >- A unique code for the error that may help us to diagnose the issue. Not all errors have codes, so this is usually empty. `CH.003.080` (403) means the organisation in `meta.organisation_id` requires two-factor authentication and the caller's session does not satisfy it. The caller must set up or use a second factor, or sign in through their organisation's SAML single sign-on. Other OIDC sign-ins do not count. type: string examples: - AUTH.001 - CH.003.080 source: description: A JSON object containing additional information about the error. type: object properties: pointer: description: >- A JSON Pointer to the value in the request that caused the error. type: string examples: - /data/attributes/email parameter: description: >- A string indicating which query parameter in the request caused the error. type: string examples: - include meta: description: >- A JSON object containing additional information about the error. When a parameter caused the error, there will be a `resource` property with the name of the resource that caused the error. When `code` is `CH.003.080`, `organisation_id` names the organisation that requires two-factor authentication, which the caller's session does not satisfy. type: object properties: resource: type: string description: >- The resource a parameter error relates to, such as an unsupported include. organisation_id: type: string format: uuid examples: - c000c344-8847-47da-a091-32e75902d3b1 additionalProperties: true required: - id - status - title OrganisationAttributes: type: object description: Attributes for an organisation required: - name - slug - sandbox properties: name: type: string description: The name of the organisation. examples: - Acme Construction Ltd slug: type: string description: The URL-friendly identifier for the organisation. examples: - acme-construction description: type: string description: A short description of the organisation. examples: - >- Leading construction company specializing in infrastructure projects sandbox: type: boolean description: Whether the organisation is a sandbox (i.e. a test organisation) examples: - false settings: type: object required: - documents properties: teams: type: object description: Team-related settings for the organisation. properties: customer_representatives: type: array description: > IDs of teams within this organisation whose members act as customer service representatives. Each entry must reference a team that belongs to this organisation. items: type: string format: uuid uniqueItems: true examples: - - b234c567-8901-2345-6789-abcdef012345 security: type: object description: Security settings for the organisation. properties: require_mfa: type: boolean description: > Whether people must use a second factor to see this organisation's data: its members, and anyone working in it through a grant without being a member, such as a contractor. A SAML single sign-on sign-in counts as one; other OIDC sign-ins do not. Service accounts are exempt. examples: - false documents: type: object description: Document settings for the organisation. required: - expiry_threshold_days - expiry_recipient_teams properties: expiry_threshold_days: type: array description: > Lead times, in whole days before a document expires, at which its expiry is notified, in ascending order. Empty when none are set. items: type: integer minimum: 1 maximum: 365 uniqueItems: true examples: - - 7 - 30 expiry_recipient_teams: type: array description: | IDs of teams within this organisation whose members are notified before a document expires. Empty when none are set, and then nobody is notified. items: type: string format: uuid uniqueItems: true examples: - - b234c567-8901-2345-6789-abcdef012345 OrganisationMeta: type: object description: Meta information for an organisation required: - v3 - status properties: created_at: type: string format: date-time description: The creation time of the organisation. examples: - '2023-01-15T10:30:00.000Z' updated_at: type: string format: date-time description: The last update time of the organisation. examples: - '2023-02-20T14:45:00.000Z' v3: type: boolean description: Whether the organisation is using version 3 exclusively. examples: - true status: type: string enum: - active - inactive default: active description: The current status of the organisation. examples: - active features: type: array description: Available features and their limits for the organisation. items: type: object properties: name: type: string description: The name of the feature. examples: - advanced_reporting enabled: type: boolean description: Whether the feature is enabled. examples: - true limit: type: integer description: The usage limit for this feature (if applicable). examples: - 1000 OrganisationRelationships: type: object description: Relationships for an organisation properties: users: type: object required: - data properties: data: type: array items: $ref: '#/components/schemas/UserRelationship' service_accounts: type: object required: - data properties: data: type: array items: $ref: '#/components/schemas/ServiceAccountRelationship' groups: type: object required: - data properties: data: type: array items: $ref: '#/components/schemas/UserGroupRelationship' teams: type: object required: - data properties: data: type: array items: $ref: '#/components/schemas/TeamRelationship' nomenclature: type: object required: - data properties: data: oneOf: - $ref: '#/components/schemas/NomenclatureRelationship' - type: 'null' Nomenclature: type: object description: Nomenclature settings for an organisation required: - id - type - attributes - meta properties: id: type: string format: uuid description: The unique identifier of the nomenclature resource. type: type: string const: nomenclature attributes: $ref: '#/components/schemas/NomenclatureAttributes' meta: $ref: '#/components/schemas/NomenclatureMeta' UserRelationship: type: object description: Represents a relationship to a user required: - id - type properties: id: type: string format: uuid description: The unique identifier of the user type: type: string const: users ServiceAccountRelationship: type: object description: Represents a relationship to a service account required: - id - type properties: id: type: string format: uuid description: The unique identifier of the service account type: type: string const: service-accounts UserGroupRelationship: type: object description: Represents a relationship to a group required: - id - type properties: id: type: string format: uuid description: The unique identifier of the group type: type: string const: groups TeamRelationship: type: object description: Represents a relationship to a team required: - id - type properties: id: type: string format: uuid description: The unique identifier of the team type: type: string const: teams NomenclatureRelationship: type: object description: Represents a relationship to a nomenclature resource required: - id - type properties: id: type: string format: uuid description: The unique identifier of the nomenclature resource type: type: string const: nomenclature NomenclatureAttributes: type: object description: Attributes for nomenclature settings required: - governance properties: governance: type: object required: - schemes - work_orders - operations - scheme_contracts properties: schemes: type: array description: Custom terminology for schemes. items: type: object required: - singular - plural - language properties: singular: type: string examples: - Project plural: type: string examples: - Projects language: type: string examples: - en-GB work_orders: type: array description: Custom terminology for work orders. items: type: object required: - singular - plural - language properties: singular: type: string examples: - Work Order plural: type: string examples: - Work Orders language: type: string examples: - en-GB operations: type: array description: Custom terminology for operations. items: type: object required: - singular - plural - language properties: singular: type: string examples: - Operation plural: type: string examples: - Operations language: type: string examples: - en-GB scheme_contracts: type: array description: Custom terminology for scheme contracts. items: type: object required: - singular - plural - language properties: singular: type: string examples: - Contract plural: type: string examples: - Contracts language: type: string examples: - en-GB NomenclatureMeta: type: object description: Meta information for nomenclature required: - created_at - updated_at properties: created_at: type: string format: date-time description: The date and time when the nomenclature was created examples: - '2023-10-01T12:00:00.000Z' updated_at: type: string format: date-time description: The date and time when the nomenclature was last updated examples: - '2023-10-01T12:00:00.000Z' securitySchemes: Session: description: | Session token for authentication. in: header name: X-Session-Token type: apiKey OAuth2: description: | OAuth2 token for authentication. flows: clientCredentials: scopes: {} tokenUrl: https://auth.ctrl-hub.com/oauth2/token type: oauth2 Cookie: description: | Cookie token for authentication. in: cookie name: ctrl_hub_session type: apiKey ```` This documentation is built and hosted on [Mintlify](https://mintlify.com), a developer documentation platform.